Aspire - Student Enrollment Part Time Student

How to Enroll a Student at Multiple Schools – (districts only would use this feature)

A student may be enrolled in more than one school site simultaneously. This is called multiple enrollments. One school site is designated as the primary site and the other school site is designated as the part-time site. As a result, the student will have more than one open status record. But, only one school is the primary school of record.

There are two ways to multiply enroll a student:

Multiple Enrollment – New Student
Multiple Enrollment – Changing the Status for an Active Student with no change to entry date
Multiple Enrollment – Changing the Status for an Active Student with a new entry date

It is important to note that multiple enrollment must be carried out from a student’s primary site. The main school the student attends.

Multiple Enrollment - New Student

Determine which school site will be the primary site for the new student and select that school.

Select the Primary school

Select

Enter student name and birthdate
Select

If there is no match - Select

Enter student information as per “How to Enroll a New Student” documentation

When you get to “Student Enrollment”, Select

Select “Grade”
Select “Effective Date”
Select “Primary Site of Multiple Sites” for Status (once you have selected M: Primary Sites of Multiple Sites” it will add the Part-Time Statuses section) - Add 1st Time Enrolled

Select appropriate “Code” P
Select on - Entry Code Non-Attender

Select a “School Track”
Select

Continue with the enrollment procedure until the student’s information is complete.

This process and the membership calculations are based on the entry and exit dates.

Selecting P - Part time - Non-Attender will leave the Primary school as full time so that no funding is lost.

Multiple Enrollment – No Change to Entry Date

Change the student’s status - only use this process if the entry date does not change for the selected student.

Select - Search Students

Enter student name, ID, or SSID
Select

Select the student
Select

Select - Student Enrollment

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Select “C” for Change Status

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Effective Date - enter the second day of school

Status – select - M: Primary Site of Multiple Sites
Entry code – select a code that represent the number of periods the student will be attending
Track – select the track where student will be attending part-time
Retain Schedule – the courses that the student is currently scheduled in will appear in this section. If you uncheck a course that student will be unscheduled from that course.
Select

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Scroll to the bottom of the screen and Select on

Once you have received the message , scroll to the Student Enrollment section and Delete the original status record by Selecting on

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Select

Select Edit Pencil

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Change the Enter Date to the first day of school

Scroll down and Select on

Go to FoxPro-Scheduling-Change History

Select “Find”, find student
Select “Edit”
Change Entry Date to the first day of school

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Save

Multiple Enrollment – Change Status Mid-Year

If a student becomes part time during the school year you will need to change the student’s status. This will allow you to retain the student’s courses at the Primary site.

Select Search Students
Enter student name, ID number or SSID Number

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Select the student

Select

Student Enrollment

Select on Student Enrollment
Select “C” for Change Status

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Effective Date – select the date the new status will go into effect
Status – select - M: Primary Site of Multiple Sites
Entry code – select a code that represent the number of periods the student will be attending
Track – select the track where student will be attending part-time
Retain Schedule – the courses that the student is currently scheduled in will appear in this section. If you uncheck a course that student will be unscheduled from that course.

Select

Scroll to the bottom of the screen and Select

Then the student will need to be scheduled at the Part time site.