Aspire - Student Enrollment Multiple Sites

How to Enroll a Student at Multiple Schools – (districts only would use this feature)

A student may be enrolled in more than one school site simultaneously. This is called multiple enrollments. One school site is designated as the primary site - school of record and the other school site is designated as the part-time site. As a result, the student will have more than one open enrollment status record.

There are two ways to add a multiply enrollment for a student:

Multiple Enrollment – New Student

Multiple Enrollment – Changing the Status for an Active Student with no change to entry date
Multiple Enrollment – Changing the Status for an Active Student with a new entry date

It is important to note that multiple enrollment must be carried out from a student’s primary site M - main enrollment / school of record / primary site.

Multiple Enrollment - New Student

Shape Determine which school site will be the school of record site for the new student and select that school.

Select the Primary Site school

Select

Enter student name and birthdate
Select

If there is no match - Select

Enter student information as per “How to Enroll a New Student” documentation

When you get to “Student Enrollment”, Select

Select “Grade”
Select “Effective Date”
Select “Primary Site of Multiple Sites” for Status (once you have selected M: Primary Sites of Multiple Sites” it will add the Part-Time Statuses section) - Add 1st Time Enrolled

Select the Entry Code that applies to the student

Most of the time, it is E1- 1st time enrolled this year unless it is a part-time student.

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Select appropriate “Entry Code” based on number of courses taken verses number of periods offered

Select

Select a “School Track”
Select

Continue with the enrollment procedure until the student’s information is complete.

This process and the membership calculations are based on the entry and exit dates.

Multiple Enrollment – No Change to Entry Date - for a current enrolled student Enroll a Student at Multiple Schools – (districts only would use this feature)

A student may be enrolled in more than one school site simultaneously.
One school site is designated as the primary site - school of record and the other school site is designated as the part-time site - NA Record. As a result, the student will have more than one open enrollment status record.

It is important to note that multiple enrollment must be carried out from a student’s primary site M - main enrollment / school of record / primary site.

Multiple Enrollment - Current Student

Select - Search Students

Enter student number or student name
Select Enrollment

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Select 'C' for Change - the 'C' will allow changing the student’s enrollment status -

Reason: - leave as - Transfer to another Track

Shape Effective Date: will be the date the student will start enrollment at the other school. This may or may not be the same as the first school enrollment date.

Status: Change from A: Active to M: Primary Site of Multiple Sites

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Entry Code: use - 1st time Enrolled this year

Retain Schedule

Make sure to leave all courses checked marked as scheduled unless you are removing a course on the student schedule for the main enrollment school.

If you wish to remove a course, uncheck it and the student will be exited from the class. Make sure that is what you want, otherwise, leave them all checked.

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Scroll Down - scroll bar in on the right of the Retain Schedule

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Select - Add: Part-Time Status

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Select: In the dropdown, the school for the second enrollment

Select: OK

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Scroll to the bottom of the screen and Select

Once you have received the message

The other school will be able to see them and schedule them.