Aspire - Faculty Editor

LEA Lens - Faculty Application Permissions

Control Master -
Edit Groups - Select the group who will be adding faculty and editing faculty.

Faculty Permissions –

Select Group - example: System Administrator - Assign Permissions
Group Permissions - Category - Faculty

Edit Own Faculty Information - users permission
Edit other Faculty Information - Administrator permission only

Permissions - Edit Own Faculty Information -

Edit Own Faculty Information - Users CAN edit:

Email Address
Website - shows on the Student Summary lens to access a teacher's website like 'MyUEN'
Phone Number
Home Address
Mailing Address

Edit Own Faculty Information - Users CANNOT edit:

Username
Faculty ID
Ident
Cactus ID
Hire Date

Removing permission - Edit Own Faculty Information

Users can view own Faculty Information but, cannot edit any information.
Most LEAs will only allow users to view information so that information doesn't change
without the LEA knowing about it.

Accessing Information - Under Username - Personal Information

Users can view or edit their own personal information

View only - Personal Information - example - no editing allowed

Edit Permission - Personal information

Edit Own Faculty Information - most LEAs will not allow faculty to change their own information, but this is up to the LEA.

Edit Own Information Permission - Users can edit:
Email Address
Website - shows on the Student Summary lens for students to access a teacher's
website like 'MyUEN'
Phone Number
Type
Home Address
Mailing Address

Permission - Edit Any Faculty Information - Administrator Role only

Permissions to Add and Edit all user's information

Faculty are not allowed to add job codes. This is an Aspire Administrator permission only.

Adding - Faculty Job Codes

LEA Lens -

When creating job codes, please try to stay uniform in the naming convention, so the job codes do not become hard to manage.

Default Job Codes that have already been created:

Advisor
After School Program Administrator
Assessment Director
Assessment Staff
Athletic Coach
Attendance Secretary
Behavior Administrator
CTE Director
Counselor
Fees Administrator
Food Service Administrator
Food Service Personnel
Health Administrator
Librarian
Nurse
Principal Elementary Administrator
Principal Secondary Administrator
Psychologist
Registrar
Secretary - Elementary
Secretary - Secondary
Security Officer / Police
Social Worker Administrator
Special Education Administrator
Special Programs - 504 Administrator
Special Programs - ELL Administrator
Special Programs - Homeless Liaison
Student
Student Aide
SIS System Administrator
Teacher
Tracker
Transportation Administrator
YIC Tracker

To Add Faculty Job Codes - select the + sign

Hide - Hides job code - when job code is no longer used.

Teacher - adds the job code to a teacher group for exports and scheduling

Adding job codes does not add the user into a permission group in the Control Master permissions group.

The user will still need to be added to a Permission Group under the Control Master for access.

Add - Faculty to a Job Codes - + sign

Add - Job Title

Teacher - select only if this job code will be added to a teacher group in the Control Master.

Save

Adding / Editing Faculty

Faculty Search:

Active - includes only active faculty

Inactive - includes only inactive faculty with an exit date

All - includes both active and inactive faculty

To make a faculty inactive – you must add an End Date – you also, need to remove their access in the Control Master.

List All Active Faculty - lists faculty

Search by: Faculty ID, Cactus ID, First or Last name, primary job and school, or title.

To edit

Select the Faculty member to edit.

Faculty Cards - displays information

Faculty ID
Cactus ID
Role
School - Faculty main assigned role

Add -

Title - Optional - Dr , Ms, Mr, Mrs
First Name - Required field
Last Name - Required field
Date of Birth - Optional
Gender - Optional
Email - school email address - Optional
Website - a website a teacher may use for students to upload/download
assignments such as MyUEN - Optional
Notes - Optional

Click to Add a Phone Number - Optional

Username - generated by the system, the system will assign this
Faculty ID - generated by the system, the system will assign this
Ident - generated by the system, the system will assign this
Cactus ID - Utah teacher credentials assigned from USBE
Hire Date - Optional

Click to Add a Job Code - not Optional - all users must have at least one job code.

Adding job codes does not add the user into a permission group in the Control Master.

The user will still need to be added to a Permission Group under the Control Master for access.

Select - Job Code

Default Job Codes

Select - Start Date

Select - School(s)

To add multiple sites to a faculty member

Select All - this will add all available schools

Primary Job - Select one school to be the main job location.

Select - Primary Job - this is the main role of the faculty user

and select the Primary School the user works in the most.

Add - New Faculty

Add - all fields
Add - Job
Add - Start Date

Add - School(s)

Add - Primary Job Code

Save

Exiting a Faculty member

Do not add an end date to teachers who have current
assigned courses with assigned students – Teachers who are
assigned to courses and have final grades need to have the
data sent to UTREx for the rest of the school year.
Wait until after you roll over your school year to exit
teachers. But, you need to remove their access to Aspire in
the Control Master.

Select - Job Code

Add - End Date

Save

Make sure to also remove the user in the Control Master Group permissions. And remove login access to the user when exiting them from your LEA.