Aspire - Checklist for New Schools
BASIC STEPS FOR NEW SCHOOL
Setup Checklist
(Complete these steps in the order given. If you have any questions about these steps, please stop and contact your Aspire Software Specialist.)
Apply for SSID System login and MoveIT login
School Editor – set up school track – school year calendars (100 or 700) and school code 000 – LEA Administrative School
School Manager – is the school calendar setup
- General track information
- Create Calendar – each term starts the day after the prior term ends
- Total Track School Days should not be over 180 days or no less than 176 days
- “# periods absent = 1 full day” – set this field carefully
- Include term codes that will be used in scheduling
Faculty – add all faculty
Student Enrollment – enroll all students
Run SSID process after enrollments
Courses – LEA admin lens > Courses
- Elementary Scheduling > Mass Scheduling > Course Selection: use “Exclude from Clearinghouse” Cactus Core Code for classes other than the one course for attendance (Attendance Grade1 through Grade 3, etc.)
Course Selection – Found under Master Schedule > Courses
- Move LEA courses into school year track calendar
- Create Mark sets – Marks with + or – or standards marksets 1,2,3,4
Master Schedule – assign Classes to Teachers. Found under Master Schedule
Schedule Students
- Set up groups and permissions in Control Master
- Teachers set up grade book
- Prepare information for parent web access
HINTS:
- Make sure SSID numbers are obtained properly and kept updated at minimum on a weekly basis or monthly basis.
- Ensure that your school calendar and terms are setup correctly before scheduling ANY students, once students are scheduled DO NOT CHANGE CALENDAR.
- Use Scheduling > ”Change History” screen to diagnose UTREx Clearinghouse errors
- Ensure that Mark set for teachers’ “Grade book Subject Template” matches Mark set in the Master Schedule - Courses – or teachers will not be able to “Define Class” in Grade book.
- Teacher - Student Aides are assigned by a Student Aide Course.
- Become familiar with all available documentation